Stop Losing Bids to the Contractor Who Called Back First. AI Writes and Follows Up on Every Proposal.
You spent all Sunday writing 4 proposals. Sent them Monday. Didn't hear back from 3. By the time you called, two had already signed with someone else. The contractor who follows up fastest wins.
200+ appointments and an estimated $60–100K in revenue for The Grout Medic, Naperville. 90-day results guarantee. No contracts.
Sound familiar?
You Are on the Jobsite, Not at a Desk
Contractors are not sitting in an office waiting for the phone to ring. You are up on a roof, running a crew, or driving between jobs. And that is exactly when the best leads call.
Roofing Leads Are Incredibly Expensive to Lose
A single roofing lead from Google, Angi, or a referral is worth thousands. When you miss that call, you do not just lose a lead, you lose the entire cost of acquiring it plus the job profit.
First Responder Wins the Job
Homeowners are not patient. They call two or three contractors and go with whoever answers first, sounds professional, and can get out there quickly. Speed is the number one factor, not price.
Storm Surges Overwhelm Your Phone
After a big hailstorm or wind event, your phone rings nonstop for days. You physically cannot answer all the calls while also running jobs, and each missed call is a potential $10,000+ project.
Your AI team, not just a receptionist
We build, deploy, and manage a full AI team for your general contractors business. Calls, admin, paperwork, follow-up, and reporting — all handled.
AI Receptionist
Answers every call 24/7, qualifies leads, and books appointments into your calendar.
AI Office Manager
Estimates, proposals, invoices, and intake forms generated automatically.
AI Marketing Manager
Follow-up sequences, Google reviews, and reactivation campaigns on autopilot.
AI Dispatcher
Routes techs by location and skill, handles emergency dispatch, sends customer ETAs.
AI Analyst
Call analytics, lead source tracking, conversion rates, and weekly performance reports.
AI Customer Care
Post-service follow-up, satisfaction surveys, referral requests, and retention campaigns.
Front office: how AI handles your general contractors calls
Not a generic chatbot. An AI trained on how general contractors businesses actually operate.
Answer Every Call While You Work
Our AI receptionist handles calls when you are on a ladder, running a crew, or driving between jobs. Every caller talks to someone professional and helpful, immediately.
Book Estimates Automatically
The AI schedules on-site estimates based on your calendar and service area. The homeowner gets a confirmation text, and the appointment shows up in your schedule without any extra work.
Storm Surge Call Handling
When the calls pour in after a major storm, the AI handles them all simultaneously. Every homeowner gets a prompt response, and you capture leads that would have gone to competitors.
Follow Up That Closes Deals
The AI sends follow-up texts after missed calls, estimate requests, and initial consultations. Homeowners who were not ready to commit get a friendly nudge that brings them back.
Qualify Leads Before You Drive Out
The AI asks about project scope, timeline, budget range, and whether insurance is involved. You show up to estimates already knowing what the homeowner needs instead of wasting time on tire-kickers.
“"Thanks for calling Midwest Roofing and Construction, this is Jordan. How can I help you?" The homeowner says they had hail damage last night and their insurance adjuster is coming next week. "That is great timing to get an estimate before the adjuster visits. I can get one of our inspectors out to you in the next day or two. Are you available tomorrow afternoon or Thursday morning?" The AI books the appointment, confirms the address, and sends a text with the inspector's name and arrival window.”
Back office: admin, paperwork, and follow-up on autopilot
The busywork that eats your day — estimates, follow-ups, data entry, reviews — handled by AI so your team focuses on the work that actually makes money.
Proposal and Bid Generation
AI drafts branded proposals from your scope notes, including materials lists and pricing. You review and send instead of spending two hours at the kitchen table writing it up by hand.
Change Order Documentation
AI generates change orders from job site notes and sends them to the customer for e-sign approval. Every scope change is documented before work starts, protecting you from disputes.
Subcontractor Scheduling and Coordination
AI confirms sub availability, sends day-before reminders, and tracks no-shows. You stop playing phone tag with electricians and plumbers trying to lock down dates.
Project Photo Documentation and Reports
AI compiles job site photos into formatted progress reports for clients and inspectors. Homeowners see exactly what got done, and you have a paper trail if questions come up later.
Works with the tools you already use
The math speaks for itself
Without AI:
General contractors and roofers lose 40% of their incoming calls because they are on jobsites, not in offices. At $2,847 per missed roofing lead, that adds up fast. And since 78% of homeowners hire the first contractor who responds, every unanswered call is almost certainly a lost job.
With Explained Consulting:
Our AI receptionist answers every call instantly, qualifies the lead, and books the estimate. Contractors using our system win more jobs simply by being the first to respond. During storm season, when call volume spikes 5 to 10x, the AI captures every single lead without missing a beat.
Live in 48 hours. Three steps.
1. We set it up
Tell us about your business, your workflows, and your biggest time sinks. We configure your AI team — calls, admin, follow-up, everything.
2. Go live
Forward your calls, connect your CRM, and turn on automation. Keep your existing phone number and tools.
3. We manage it
We monitor, tune, and improve your AI weekly. You get reports on calls handled, leads captured, admin hours saved, and revenue recovered.
Frequently asked questions
Managed AI Team vs. the Alternatives
| Explained AI | Answering Service | DIY AI Tools | |
|---|---|---|---|
| Call answering | 24/7, unlimited | Limited hours | You configure it |
| Admin automation | Estimates, follow-up, reviews | None | Some, manual setup |
| Lead qualification | AI scores and routes | Takes a message | Basic forms |
| CRM + tools sync | Built in | Email summaries | You build it |
| Setup + management | Done for you | You write the script | Fully self-serve |
| Cost | $995-$2,995/mo | $800-$2,500/mo | $29-$199/mo + your time |
Stop losing time, leads, and revenue
Book a free 15-minute call. We'll map your biggest time sinks and show you exactly what AI can take off your plate this month.
90-day results guarantee. No contracts. Cancel anytime.
Built by a former Fortune 500 tech exec, now serving local service businesses.